Setting up splitting logic and criteria for generating and recording multiple credit notes simultaneously.                                                                                      

Module Description

Cumulative document generation allows you to customize the simultaneous creation and recording of multiple credit notes, as well as invoices, for each customer by setting up billing groups based on specific logic, criteria, and requirements.

Setup

Invoice group

It is necessary to set up the Invoice Group Codes, codes that define the various criteria and grouping logics that are also used for cumulative invoicing.

Fill in the fields in the table below as follows:

• Code: identifies the code of the accumulation type;
• Description : short description in reference to the code;
• One invoice per shipment: to be marked if you plan to issue a credit note for each shipment;
• Grouping criteria by field : Ten basic, non-editable grouping criteria are assigned by default. Therefore, to be cumulated, loads must meet the following requirements: 
  

It is, however, possible to add other splitting criteria as needed by going to edit list and adding new fields.

Then assign the Billing Group Code in the customer master data:

Setup Origins

In the Origins Setup, you need to set the default billing group to be used as default in the “Cumulative Invoices” tab if nothing is indicated for the customer.

Clients

On the customer card, you must assign the billing group code for customers for whom you want to manage a criterion other than the default one.

Functionality

Cumulative Credit Notes

The cumulative generation report to use is Cumulative Credit Notes :

• Cumulate from date: specifies the start date of recording of the loads to be considered
• Cumulate to date: specifies the end date of recording of the loads to be considered
• Operation type: specifies the VAT register of the loads you want to accumulate
• Posting Date: Specifies the posting date for credit notes created by the batch process
• Document Date: Specifies the document date for credit notes created by the batch process
• Billing Group Code Filter: Specifies the filter to apply to the billing group code
• Recalculate invoice discount from Customer Anag.: Specify whether you want to automatically calculate the invoice discount amount for the load.
• Record credit notes: check this box if you want to automatically record credit notes; otherwise, they will remain in the temporary credit notes list.
• Standard Payment Terms Only: Specify whether to include shipments with standard payment terms. If you select this option, you must manually issue credit notes for all other shipments.

Based on the code present in the customer master data, the generation report will accumulate all the return charges that fall within the filters entered on the request page and will create the provisional credit notes.