Cumulative Receipts

Single posting of multiple orders within the Vendor's delivery note.

Updated at February 5th, 2025

Table of Contents

Module Description Setup Customer Account Setup Functionality Creating the cumulative receipt Evasion Closing of outstanding items Partial cumulative receipts

Single posting of multiple orders within the Vendor's delivery note.

Module Description

Cumulative receipts allow you to record multiple purchase orders at the same time to match the vendor's bill.

Their registration will not produce a single purchase receipt but rather one for each order contained in the cumulative receipt, all of which however share the same external doc. No.

Setup

Customer Account Setup

Within the vendor accounting setup it is possible to insert the incremental numerator that the system will use to create new cumulative receipts:

In the section dedicated to the numerators within the “Nr. cumulative receipts” item, indicate the numerator of the series dedicated to the creation of cumulative receipts:

Functionality

Creating the cumulative receipt

To create a new cumulative receipt, look for the Cumulative receipts list in the menu bar:

Then use the “New” action on the ribbon:

The system will open the following page:

At the top of this page, fill in the following fields:

Destination No .: select the vendor identification code for which to create the cumulative receipt
Registration Date : indicate the date of registration of the warehouse receipt. This can be changed up until before registration
Document date : specify the date of issue of the transport document by the vendor
Location Code : Select the location to which you want to upreceipt the material

These fields will be used as filters to allow the selection of unfulfilled order lines.

Once the header has been filled in, the order lines will be selected.

To do this, click on “Get Order Lines” in the ribbon, following the path below:

The system will open a page where all the released and unfulfilled order lines for the vendor, the vendor's alternative address and the location indicated in the cumulative receipt header will be shown:

Select the order lines to be included in the cumulative receipt and confirm:

The system will report the selected lines in the cumulative receipt:

Evasion

After generating the cumulative receipt, you can manage the quantity to be received.

On the lines, indicate it in the “Quantity to receive” field. It is possible to manage quantities smaller than the outstanding quantity of the order line.

Only if the Origins Operation app is also present with the activation of the receiving tolerances module will it be possible to insert a quantity greater than the outstanding quantity of the order line into the "Qty to receive".

Repeat the operation for all selected rows in the cumulative receipt:

In case a line requires traceability, you can use the standard function “Item Traceability Lines”:

Additionally, if the location requires it, you can also fill out the receiving placement.

In the “receipt” tab there are all the fields necessary for filling in the weights, volume, package and shipper:

If necessary, adjust the registration date and enter the Transp. Doc. No. Indicating the vendor's delivery note number:

Once the receipt has been completed, register the document using the “Register” or “Register and Print” action:

Confirm registration.

The cumulative receipts that are generated will be viewable from the list of registered purchase receipts.

Closing of outstanding items

In some cases it is necessary to close a residual amount left on the order line.

This can be done directly when recording the cumulative shipment using the “Line to close” field:

By setting this flag, upon registration, the system will set the “Closed line” flag on the order line, thus eliminating any remaining residue.

Partial cumulative receipts

Unless otherwise specified, at the end of the cumulative receipt recording, it will be deleted even if there was a partial line evasion in it.

In order to manage the remainder of the cumulative receipts, it is possible to activate the “Management of partial cumulative receipts” flag on the vendor accounting setup: