Module Description

This module allows to manage G/L accounts as ledger entries, apply and unapply entries with evidence of the remaining amount for each entry.

Setup

Setup Origins

In the Origins Setup it is necessary to activate the flag "Activate G/L Entry Apply Module".

G/L Account Card

On the chart of accounts, it is possible to define which accounts are managed as ledger entries by activating the “G/L Entry Apply Account” flag.

Examples of accounts that could be managed as ledger entries are:

• Customer Advances
• Supplier advances
• Advances to employees

Functionality

Applying Entries

To be able to apply entries, it's necessary to open the list of “General Ledger Entries”, where the action “Apply G/L Entry Entries” is present (Actions – Functions – Apply G/L Entry Entries)

which shows all the applyable entries:

Business Central automatically sets filters for:

• G/L Account
• Entries with amounts of opposite sign to the selected line
• Same source type (e.g.customer/vendor)
• Same source code (e.g. customer/vendor no.)
• Open = Yes

By selecting “Set Applies-to ID” you can set the amounts to apply (possibly changing them manually):

By selecting the “Post Application” action, the lines are applied together and the “Remaining Amount” field and the “Open” flag on the G/L entries are updated accordingly.

In the factbox on the right you can see which entries are applied to the highlighted row and for what amount:

Unapplying Entries

To unapply the entries, on the applying page you need to find entries the “Applied amount” field, a field through which you have the list of all the previously applied entries:

You must then select the row of the entry you want to unapply and use the “Unapply” function:

This restores the remaining amounts and removes the “open” flag on the G/L entries.